Print 1099 forms
Related information
Related topicsPrint tax information on 1099 forms for vendors and employees who receive reportable payments. For multi-entity companies, how you print 1099 forms depends on your multi-entity configuration.
For most 1099 form types, information for two vendors or employees prints per page. Three forms print per page for 1099-NEC, 1099-G, 1099-S, and 1099-PATR. You can also print a form for a single vendor or employee.
Before you begin
For multi-entity companies, your Accounts Payable configuration determines whether 1099 amounts are associated with the billing entity or the paying entity. See Configure your company for 1099 processing.
Print 1099 forms
| Subscription | Accounts Payable |
|---|---|
| User type | Business |
| Permissions | Form 1099: Run |
- Go to Accounts Payable > All > 1099s > 1099 form.
- For Year ending select the reporting year.
The previous year is selected by default because tax forms are generally printed after the end of the year.
Select the vendors or employees to include.
Select Select all vendors or Select all employees to include all 1099 vendors or all employees.
To print for one vendor or employee, select the same value in the applicable From and To fields.
To print for a range of vendors or employees, select the beginning and ending values in the From and To fields.
Leave the From and To fields blank to include all 1099 vendors or employees.
If you have a large number of records or the report takes too long to process, run several smaller ranges. For example, you can run separate reports for A-E, F-J, K-O, P-T, and U-Z.At the top-level, select an Entity or entity group.
If multiple entities have the same Federal ID, you cannot print separate 1099 forms for each entity. Create a location group containing those entities and print a 1099 for the group instead.Set other filters as needed:
Exclude credit card payments: Excludes credit card payments. Credit card transactions are never included on 1099-MISC forms.
Include vendors regardless of 1099 status: Includes vendors that are no longer set up for 1099 treatment but have 1099 transactions tagged in Sage Intacct.
Location: Limits results to a specific location.
- For Form to print, select the 1099 form.
- Set any other format options you need:
Select Do not print vendor IDs or employee IDs to omit IDs from the printed form. Leave the option cleared to print the information under the account box.
Select Corrected when printing a corrected form. The Corrected box is automatically marked on the form.
- Adjust printing offsets if needed.
The default values depend on the form selected.
- Select Print.
If you're printing for an entity or entity group, or generating forms to store for later use, select Process & store.
Other printing scenarios
If Issue a separate 1099 per entity is enabled, you can print entity-level forms from the top-level company:
At the top-level company, go to Accounts Payable > All > 1099s > 1099 form.
Select the entity or entity group from Entity or entity group.
Select Individual report if you want each entity to have its own report page.
This lets you view balances for each entity regardless of Federal ID. Process & store is required when Individual report is selected.
Select Prompt on run if you want the person running the stored report to enter an entity or entity group when the report runs.
Complete the remaining options and print the forms.
Make sure entity contact information is assigned when your company issues separate 1099s per entity. Entity contact information prints on 1099 forms when this configuration is enabled.
If your company is not configured to Issue a separate 1099 per entity, printing from the top-level automatically produces one set of 1099 forms for all entities.
If your company is configured to issue separate 1099s per entity and you need one form for multiple entities:
Create a location group that contains the entities.
Go to Accounts Payable > All > 1099s > 1099 form.
Select the location group from Entity or entity group.
Complete the remaining options and print the forms.
Learn more about configuring your company for 1099s.
If you already sent a form to the IRS and it contained incorrect information, you can print a corrected form:
Go to Accounts Payable > All > 1099s > 1099 form.
Enter the information for the form you need to reprint.
In the Format section, select Corrected.
Select Print.
The Corrected box is automatically marked on the printed form
To print a single form on a page:
Go to Accounts Payable > All > 1099s > 1099 form.
Select the same vendor or employee in the applicable From and To fields.
Select Print.
Field descriptions
The following table describes notable options on the Form 1099 page.
| Field | Descriptions |
|---|---|
Filters | |
Individual report | Gives each entity or entity group its own report page so you can view balances for each entity regardless of Federal ID. Requires Process & store. |
Prompt on run | Requires an entity or entity group to be entered when the stored report runs. |
Entity or entity group | Selects the entity or entity group for the 1099 information when you're at the top level. Whether amounts are associated with the billing or paying entity depends on the Accounts Payable configuration. |
Exclude credit card payments | Excludes credit card payments. Credit card transactions are never included on 1099-MISC forms. |
Include vendors regardless of 1099 status | Includes vendors that are no longer set up for 1099 treatment that still have 1099 transactions tagged in Sage Intacct. |
Format | |
Do not print vendor IDs or employee IDs | Exclude this information on the printed 1099 form. Otherwise, this information prints beneath the account box on the 1099 form. |
Corrected | Marks the Corrected box on the printed form. |
Printing offsets in inches | |
Vertical alignment and Horizontal alignment | Adjusts the printing position. The defaults depend on the selected form. Learn more about adjusting printing alignment. |
