About 1099 e-filing with TaxBandits
Related information
Related topicsUse the TaxBandits integration to send 1099 information directly from Sage Intacct for e-filing. Prepare the information and create a batch in Sage Intacct, and then continue in TaxBandits to validate and file the forms.
In TaxBandits, you can:
file federal and state forms
mail forms to recipients
provide recipients with online access to their forms
Before you start
Before you set up e-filing, make the following decisions that affect how you create, correct, and file 1099 forms.
| Decision | Details |
|---|---|
| Plan your TaxBandits account | Before anyone creates or sends a 1099 batch from Sage Intacct, decide how your organization will manage access to TaxBandits. The account structure determines whether users can work with the same batches. If one person manages e-filing, that person can create an individual account. If multiple people need access to the same batches, one person should create the company account as the administrator and invite the other users as staff members. Staff members use separate login credentials but can access batches associated with the shared company account. |
| Decide where to correct information | Decide where to correct information based on whether you need to update only the forms in TaxBandits or also your records in Sage Intacct. Sage Intacct and TaxBandits do not automatically keep corrections synchronized. If you correct information in TaxBandits, the change does not update Sage Intacct. To keep your accounting records consistent, make the corresponding change in Sage Intacct separately. Alternatively, correct the information in Sage Intacct first and resubmit the batch. |
| Determine where to file vendors or employees in multi-entity companies | Your multi-entity configuration and the level where a vendor or employee was created determine where you file the 1099 form. If your company has vendors and employees created at the entity level, enable Issue a separate 1099 per entity in Multi-Entity Management. This configuration makes e-file submissions available within entities so you can create separate batches for those vendors and employees. You can continue to file vendors and employees created at the top level from the top level. See E-file 1099s with TaxBandits for information on the workflow and guidance for avoiding duplicate filing. |
| Determine how vendor or employees amounts are assigned to entities | If your company issues separate 1099s per entity, review the Accounts Payable configuration before creating batches. By default, 1099 amounts are associated with the billing entity. If Generate separate 1099s by paying entity is selected in Configure Accounts Payable, amounts are associated with the entity tied to the bank account from which the payment was made. When using paying-entity reporting, create one e-file for each paying entity. Do not combine multiple paying entities in the same e-file. |
Workflow
The e-filing workflow takes place in both Sage Intacct and TaxBandits.
Step 1: Set up e-filing
Subscribe to Sage Cloud Services, enable 1099 e-filing in Configure Accounts Payable, and verify that users have the required permissions. If your company files for vendors and employees created at the entity level, enable Issue a separate 1099 per entity in Multi-Entity Management.
See Set up 1099 e-filing with TaxBandits.
Step 2: Prepare your 1099 information in Sage Intacct
Run the 1099 report. Verify vendor and employee names, default forms and boxes, and reportable amounts. Update the information in Sage Intacct as needed.
TaxBandits performs additional validation after receiving the batch.
Step 3: Create and send a batch from Sage Intacct
Create a batch from the 1099 E-file Submissions page. Select the reporting year, form, entity, and vendors to include. You can also download the batch information for review before sending it.
You can create separate batches for different forms, entities, locations, or groups of vendors or employees.
See E-file 1099s with TaxBandits.
Step 4: Confirm that TaxBandits received the batch
Check the batch status on the 1099 E-file Submissions page.
In progress: The batch is still being sent.
Submitted: TaxBandits received the batch.
Failed: The batch was not successfully sent and requires attention.
When the status is Submitted, select the Batch ID to continue in TaxBandits.
Step 5. Review and file forms in TaxBandits
Review the forms and resolve any validation errors. Then, select any additional filing or recipient-delivery services and complete the filing and payment process.
TaxBandits provides the filing status and indicates whether the IRS accepted or rejected the return.
Get help
The appropriate support team depends on where the problem occurs:
Contact your designated Sage Intacct support user if a batch remains in progress or continues to fail after errors have been addressed.
Contact TaxBandits Support for problems after the batch reaches TaxBandits to get help correcting information in TaxBandits or completing submission to the IRS. Contact TaxBandits support at (704) 684-4751 or support@taxbandits.com.
