Enhanced interface

Set up inter-entity bill back

Inter-entity bill back enables handling the following use case:

One entity provides goods or services to another entity.
You must generate an invoice and corresponding bill.

To set up inter-entity bill back, first enable the functionality. Then, add customers and vendors to associate with the entities for which you want to use bill back. Finally, associate each entity with a bill back customer and vendor.

Subscription	Accounts Payable Accounts Receivable Company
User type	Business user
Permissions	Company Entities: Edit Accounts Receivable Customers: List, View, Add, Edit Accounts Payable Vendors: List, View, Add, Edit
Configuration	Multi-entity company
Restrictions	Account labels not supported. Avalara and Advanced Tax not supported. Order Entry and Purchase Order invoices do not support inter-entity bill back functionality.

Step 1: Enable inter-entity bill back

Enable inter-entity bill back from the Configure Accounts Receivable page, then select how you want Sage Intacct to generate the bill back bill. After you enable inter-entity bill back at the top level, you cannot override it at the entity level.

The following options are available for automatically generating a bill:

Bill created as draft: This is the default option for companies that are subscribed to the Taxes application. Saving the inter-entity bill back bill as a draft enables adding a tax solution to it later.
Bill posted directly: You can set up inter-entity bill back to post bills directly if your company does not use Taxes.

While logged in at the top level, go to Company > Admin > Subscriptions.
Select Accounts Receivable, then select Configure.
In the Enable functionality section, select Enable inter-entity bill back.
Select an option for Intacct-generated bill back bills:
- Bill created as draft. Required for VAT enabled companies: Save the Intacct-generated bill as a draft. This is the default option if your company is subscribed to Taxes.
- Bill posted directly: Post the Intacct-generated bill directly to the General Ledger. This option is unavailable if your company uses Taxes.
Select Save.

Step 2: Create vendors and customers to associate with entities

Create the vendors or customers that you want to associate with bill back entities. You can associate each entity with one bill back customer and one bill back vendor. After you associate a vendor and customer with each entity, Intacct automatically generates bills using the vendor and customer records you mapped for each entity.

To assist in reconciling end-of-month reports, Intacct recommends that you set up vendors and customers for use only with inter-entity bill back transactions.
You can associate an existing customer and vendorwith an entity. If you plan to use an existing customer and vendor, skip this section and proceed to Step 3.

Go to Accounts Receivable > All and select Add (circle) next to Customers.
Enter information to identify the entity as a customer and select Save.
Repeat until you’ve added all the customers that you need to associate with entities.
Create vendors in the same way by going to Accounts Payable > All > Vendors.

Step 3: Associate a vendor and customer with each entity

After you add a customer and vendor for each entity, associate each entity with one bill back customer and one bill back vendor.

You can set up an entity as both a vendor to one entity and a customer of another entity. This supports future inter-entity transactions.
If you want to reference a given entity as only a vendor, or only a customer, you can do so. Just leave the opposite field blank.

Go to Company > Setup > Entities.
Find the appropriate entity and select Edit for the first entity with which you want to establish a bill back relationship.
Select the Additional Information tab.
For Vendor and Customer, select the records for the entity.
Select Save.
Repeat for each entity that you want to use with inter-entity bill back.

You'll end up with customer and vendor associations similar to the following:

Entity A		Entity B
Associated vendor	Vendor A	Associated vendor	Vendor B
Associated customer	Customer A	Associated customer	Customer B

Next: Create bill back templates to provide invoice and bill line item information.